Finance & Administration Manager

Job Title: Finance & Administration Manager
Contract type: full-time
Reports directly to: owner

Are you obsessed with financial accuracy and energized by the operational flow of a fast-paced, growing environment? Do you know how to turn raw data into a roadmap for business success? We’re looking for an experienced Finance & Administration Manager who will act as a vital financial sparring partner for our management team. Someone who bridges the gap between daily operational excellence and big-picture execution.⁣⁣

With four thriving club locations in the heart of Antwerp, and more on the horizon, we’re growing fast. As our Senior Finance & Admin Manager, you’ll be the key driver behind our financial strategy and the backbone of our daily administration, helping us actively shape our scaling operations. You’ll ensure absolute accuracy in our day-to-day financial operations, translate complex data into growth plans for our founders and elevate our administrative efficiency.


IF WE'RE NOT ON YOUR RADAR YET

Release is an international yet local hub, connecting active individuals through sports, wellness and hospitality. We’re a team of go-getters who value an active lifestyle, enjoy connecting with like-minded people and we have a lot of fun while doing it.⁣⁣
⁣⁣
We provide community-driven spaces to escape the everyday with a wide range of premium group classes, fitness studios and sauna facilities.


WHAT YOU'LL DO

Finance Operations & Strategy

• You'll collect and validate all internal financial documentation (invoices, expenses, payroll data, payments) in our software that exchanges data with the external accounting firm.
• You’ll act as the main point of contact for the external accountant, ensuring the timely delivery of balance sheets, annual accounts, and VAT declarations.
• You’ll streamline the flow of information between internal departments and the external accounting firm to increase efficiency.
• You’ll coordinate monthly outgoing invoices to members and companies, ensuring strict follow-up on collections and late payments.
• You’ll execute payments to suppliers according to payment agreements and negotiate cooperation terms.
• You’ll analyze the numbers from the external firm to create clear management reports (P&L, balance sheet, cash flow) and perform deep dives into margins, cost structures, and project or department profitability.
• You’ll build financial dashboards, monitor the company’s key performance indicators, and act as the financial conscience of the organization to advise founders on investment decisions.
• You’ll coordinate the budgeting process with department managers, compare actual results to budgets, explain variances, monitor liquidity, and provide reliable short- and medium-term cash flow forecasts.
• You’ll optimize working capital (debtor and creditor management) and ensure compliance with internal procedures and legal obligations.
  ⁣⁣

Administration Management

• You’ll simplify, structure and supervise internal administrative processes, documenting procedures to ensure knowledge transfer.
• You’ll manage and guide the Financial Assistant.
• You’ll coordinate with the external payroll partner regarding contract creation and invoicing.
• You’ll handle the administrative on- and offboarding of team members and take charge of ordering required equipment and materials.

WHAT YOU BRING TO THE TABLE

• You possess very strong numerical, analytical and planning insights.⁣⁣
• You hold a Bachelor’s degree in a relevant field.
• You bring 4-6 years of experience in a similar role.
• You’re highly communicative, collaborative and have a natural ability to work together with different teams.⁣⁣
• You have hands-on experience working with digital tools and systems, ideally Yuki, Microsoft Office and PowerBI.⁣⁣
• You’re stress-resilient, highly accurate, organized and naturally solution-oriented.
• Your primary language is Dutch  and you’re fluent in English.

WHAT WE OFFER

• A fulltime role with a competitive salary.
• A creative environment where you can truly make a difference.
• Of course, all-in access to all Release clubs and facilities.⁣
• An opportunity to work and evolve in a fast-paced, young, international organization: we're redefining the fitness and hospitality industry.⁣
• Fun team events and social activities to celebrate our successes.⁣

⁣
We believe who you are is exactly how we want you to be. To us, hybrid hospitality extends throughout everything we do - from the way we serve our guests to the way we present ourselves. We celebrate diversity in all its forms, welcoming individuals of every nationality, gender, age, sexual orientation, religion and culture. Your uniqueness is what strengthens our team. Be yourself, always.⁣